Privacy Policy

1. Introductory Provisions

The Privacy Policy defines how HFL Institute, Dr. Maja Berlic s.p. (hereinafter: the Provider) collects, uses, protects, and processes personal data of users of the website hflinstitute.eu in accordance with the General Data Protection Regulation (GDPR) and Slovenian legislation (ZVOP-2).

Purpose: to ensure transparency, security, and lawful processing of personal data.

2. Data Controller

HFL Institute, Center for Children’s Nutrition, Dr. Maja Berlic s.p.
Gallusovo nabrežje 39, 1000 Ljubljana, Slovenia
Email: info@hflinstitute.eu
Website: www.hflinstitute.eu

The Controller is responsible for the processing and security of personal data.

3. Data We Collect

Data voluntarily provided by the user (e.g., name, surname, email address, phone number, company, tax number) when registering for an event, making a purchase, or submitting an inquiry.

Data on event participation and payment status.

Data on website usage (through cookies or analytics).

4. Purpose and Legal Basis of Processing

We process data for the following purposes:

• to perform ordered services or event registrations (contractual obligation),
• to issue invoices and maintain administrative records (legal obligation),
• to inform users about current events and news (based on consent),
• to improve the website user experience (based on legitimate interest).

5. Retention of Personal Data

Personal data is kept only as long as necessary to fulfill the purpose for which it was collected or in accordance with applicable regulations. After the retention period expires, the data is securely deleted or anonymized.

6. Disclosure of Data to Third Parties

Data is not shared with third parties, except in the following cases:

• if required by law (e.g., tax authorities),
• if necessary for service delivery (e.g., IT or accounting providers with appropriate data protection agreements),
• if the user gives explicit consent.

7. Rights of Individuals

Users have the following rights under the GDPR:

• access to their personal data,
• correction of inaccurate data,
• erasure of personal data (“right to be forgotten”),
• restriction of processing,
• objection to processing,
• data portability.

Users can send requests to exercise their rights to info@hflinstitute.eu. All requests are handled within the legal time frame.

8. Cookies and Analytics

The website uses only essential cookies for proper functionality and (if applicable) analytical cookies for traffic monitoring. Users can manage cookies via browser settings or through the cookie consent banner when visiting the website.

We use analytics tools that do not allow identification of individuals.

9. Data Security and Protection

HFL Institute applies appropriate technical and organizational measures to protect personal data from loss, unauthorized access, or disclosure (e.g., SSL certificate, secure connections, restricted database access).

10. Contact and Exercising Rights

For any questions regarding the processing of personal data or exercising rights, please contact:

HFL Institute, Center for Children’s Nutrition, Dr. Maja Berlic s.p.
Gallusovo nabrežje 39, 1000 Ljubljana, Slovenia
E: info@hflinstitute.eu
W: www.hflinstitute.eu

If you believe your personal data is being processed unlawfully, you have the right to file a complaint with the Information Commissioner of the Republic of Slovenia (www.ip-rs.si).